13 Mrz 2015

Vollzeit Personal/ Executive Assitant to the COO (m/f)

Atheneum Partners GmbH – Posted by jobs@atheneum-partners.comBerlin, Berlin, Deutschland

NOTE: This job listing has expired and may no longer be relevant!


Atheneum is a global knowledge broker, which connects leading investment funds, consulting firms, and corporations with the world’s most renowned experts to empower our clients’ business decisions and support them on core strategic projects. Thanks to the Atheneum Expert Network, and complemented by our custom recruitment, clients can gain the latest and most in-depth insights across more than 7,000 niche market segments.

The company’s global footprint extends over 7 offices on 4 continents including Berlin, London, New York, Santiago de Chile, Lahore, Shanghai, and Hong Kong, and our Team represents 35+ nationalities and 40+ languages.


Joining Atheneum is a unique chance to contribute to a dynamic, fast growing company in a highly innovative industry. It is an opportunity to work in an extremely international and fun team that is driven to succeed. At Atheneum you will face a high level of responsibility and challenging projects from day one, but you will also have the support from your colleagues and superiors to succeed in your role and grow professionally.

The Opportunity

As a Personal/ Executive Assistant you will work directly with the COO who is based between Berlin and Asia and provide high level of executive administrative support that will allow him to efficiently focus on the most impactful ways to grow the business and to perform his executive and strategic functions. Moreover, you will have the chance contribute to a dynamic, growing company in a highly innovative industry with an excellent working atmosphere and great team spirit.

 Profiles We Are Looking For

  • ·          Background in Business Studies, Economics, Marketing, Communications or Social or Political Sciences
  • ·          A minimum of 2 years of administrative experience for executives or top business leaders in an performance oriented environment with a high need for confidentiality, integrity, and teamwork
  • ·          Passionate about working in a growing company
  • ·          Outstanding communication, research and problem-solving skills as well as high level of attention to detail
  • ·          Fluent in both German and English
  • ·          Ability to work well under pressure and in a rapidly changing environment
  • ·          Ability to multitask and identify key priorities independently
  • ·          Comfortable working on own initiative for long periods or with limited supervision
  • ·          Team player with a patient and flexible attitude
  • ·          Available full-time
  • ·          EU citizen or valid German work permit


  • ·          Provide administrative support to the Chief Operating Officer
  • ·          Manage the COO`s calendar i.e. plan and schedule meetings and appointments
  • ·          Prepare and edit correspondence, reports and presentations
  • ·          Attend meeting and fulfill representative tasks together with the COO
  • ·          Respond to incoming phone and email enquiries
  • ·          Coordinate and manage extensive business travel, conference and meeting bookings and accommodation for the COO
  • ·          Assisting the COO in business development initiatives, including, identifying new potential clients (research on companies & individuals), analyzing collaboration with existing clients and client reporting, scheduling meetings, managing and conducting client communications on behalf of the Partner
  • ·          Manage and submit expense reports as required
  • ·          File and retrieve documents, records, and reports
  • ·          Collaborate with second Executive Assistant based in our Shanghai office for all Asia related needs
  • ·          Communicate and work with other Assistants to keep them apprised of key events and to improve joint processes

How to Apply



Please send your most recent CV to: jobs@atheneum-partners.com.We are looking forward to your application.

Job Categories: Development. Job Types: Vollzeit. Salary: 20.000 € - 40.000 €.

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